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    https://lh5.googleusercontent.com/Xkw1Qi8ZNEHIS532tGVpkZswhst88PDA8PVJnuRGjMUZJVVq8CSZE1ovv4GScjwu2vn3mmpCHkaXj61d1blflo9lXjSzQU_utLMBafK3R6BO0WSBqBJHdsD4D7SAiXv2zAr3sNBd    SOUTHEASTERN DEAF GOLFERS ASSOCIATION

 

By-Laws

(2017)

 

ARTICLE 1

Name

 

1.1 The name of this organization is the Southeastern Deaf Golfers Association (SEDGA). SEDGA is a non-profit organization.

 

1.2 SEDGA is incorporated under the laws of the State of North Carolina.

 

ARTICLE 2

Objectives

 

2.1              The objectives of the organization are:

 

A)    To have an annual golf tournament in the region known as the southeastern section of the United States (Alabama, Florida, Georgia, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia, and Western Pennsylvania).

B)    To provide the membership the opportunity to socialize and share their mutual interest of golf.

 

2.2 The following golf organizations are affiliated with SEDGA; ALDGA (Alabama), FDGA (Florida), GDGA (Georgia), KDGA (Kentucky), MDDGA (Maryland), NCDGA (North Carolina), SCDGA (South Carolina), TDGA (Tennessee), and WPDGA (Western Pennsylvania).

 

 

ARTICLE 3

Membership

 

3.1 Membership is open to deaf men and women providing they have reached their sixteenth (16th) birthday by the first day of June preceding the tournament in which they participate.

 

ARTICLE 4

Entry Fees and Dues

 

4.1 The membership dues shall be fifteen dollars ($15.00) for all members payable with the entry fee as established by the host of the annual tournament. For the senior citizens (55 years of age or older), the dues shall be ten dollars ($10.00).

 

4.2 The registration package shall include membership dues, registration fee, greens/cart fees, and entry fee. The group picture and banquet are optional for members to purchase. The prices in registration package and optional first should be approved by the Executive Committee before the host can send out the flyer/registration packages to golfers.

 

4.3 The entry form and payment shall be mailed to the SEDGA treasurer.

 

4.4 If a member has paid an entry fee to participate in the annual tournament and finds that he/she is unable to attend, a refund is possible if the host is not bound by contractual agreement with golf course or caterer. All monies may be refunded except for membership dues and registration fee.

 

4.5 The registration fee shall be ten dollars ($10.00). The surcharge of five dollars ($5.00) from the registration fee shall go to Hall of Fame proceedings.

 

4.6 If a member withdraws or is disqualified during a tournament, he/she is ineligible to receive any prize except those, which were given prior to his/her withdrawal or disqualification.

 

4.7 A non-golfer may attend an annual meeting of the SEDGA by paying one-dollar ($1.00). They shall be given privilege of the floor but cannot vote.

 

 

4.8 Defending champions in all divisions are waived from paying for the greens fees. They are responsible for all other fees, though. SEDGA shall pay for each defending champion’s greens fees for three (3) rounds if there were at least twelve (12) golfers, two (2) rounds if there were less than twelve (12) and at least eight (8) golfers, one (1) round if there were less than eight (8) golfers and at least four (4) golfers and none for less than four (4) golfers. This applies to all divisions. If a defending champion cannot participate in the following SEDGA tournament, the green fees being covered can be transferred to the next golfer in standings up to third place finisher. In case of ties, SEDGA will split cart/green fees evenly.

 

4.9 Affiliation organizations except for the host shall pay $125 (one hundred twenty-five dollars) to SEDGA by April 15th of each year. $100 (one hundred dollars) will be forwarded to the host organization while $25 (twenty-five dollars) will be used to spend on miscellaneous expenses. If a club doesn’t donate, this club shall not be eligible to get any donations from the clubs when they host the next SEDGA event.

 

 

ARTICLE 5

Officers

5.1 The officers of the SEDGA shall be a President, a Vice President, a Secretary, a Treasurer and Ex-Officio.

 

5.2 Any member of the SEDGA in good standing is eligible to run for an office if he/she is present at the meeting and he/she has played in two of the last three SEDGA tournaments.

 

5.3 The officers are elected to a two-year term. Elections shall be held during even numbered year.

 

5.4. Executive committee shall be officers, current and next year's chairpersons of SEDGA tournaments, SEDGA Webmaster, Scoring/Handicap Statistician and have representation from the following: one (1) member from each affiliated association; participant in the Open division, participant in the Senior Open division, participant in the Super Senior division, and participant in the Women division. Executive committee shall have at least seven (7) members. Executive Committee shall be part of the Law Committee.

 

   B) EC shall play an early morning practice round on Monday of the tourney week together.

 

     C. Tournament guidelines can be edited with Executive Committee approval with the changes announced at the general business meeting.

 

5.5 The officers shall be reimbursed from the SEDGA treasury for any meetings or other activities that occur between the annual tournaments.

 

5.5 SEDGA shall cover the costs for each officer and his/her guest to attend the banquet and awards presentation and one practice round of golf

 

5.6 Each officer of the SEDGA is mandated to attend the tourney unless there is any reason like a death in the family, is seriously ill or is in school.

 

5.7 The standing committees called “SEDGA Webmaster” and Scoring/Handicap Statistician. They are part of the Executive Committee.

 

5.8 The officers couldn’t be a chairman of the SEDGA event.

 

5.9 An officer must be a member of an affiliated organization and a resident of any state under the SEDGA umbrella.

 

ARTICLE 6

Duties of the Officers

 

6.1 The president shall preside at all meetings; appoint committees; approve of all SEDGA expenses; and make decisions with the consultation of the Executive Committee when necessary.

 

6.2 The Vice President shall take the place of the President when he/she is not available; chair the law committee; maintain an updated version of the by-laws; serve on the Hall of Fame committee; and perform other duties as requested by the Executive Committee.

 

6.3 The Secretary shall keep an up-to-date list of all members; shall keep minutes of meetings (he/she may ask a member for assistance); take care of correspondences related to the affairs of the SEDGA; and serve on the Hall of Fame committee.

 

6.4 The Treasurer shall collect dues; keep track of expenditures and expenses; and submit a financial report, which shall be audited by two members at the executive board meeting.

 

6.5 The previous President shall be Ex-Officio. He shall be consultant to all officers as needed.

 

6.6. SEDGA Webmaster is a position in which the person is solely responsible and in charge of our web site. This person is part of the Executive Committee.

 

6.7 Scoring/Handicap Statistician shall take care of scorecards and handicap index for all golfers who played in SEDGA tournament. He is part of the Executive Committee.  

 

ARTICLE 7

Meetings

 

7.1 There shall be two (2) meetings on Monday evening of the tournament week; Executive Committee (E.C.) and general meeting. E.C. meeting shall run from 3:00 p.m. to 5:00 p.m. and the general meeting shall start right after the E.C. meeting (7:30 p.m.). The president when necessary may call an emergency meeting. For a more urgent matter, the E.C. may cast vote by mail.

 

7.2 Executive committee will meet to discuss pressing issues, review proposals, and prepare for the general meeting.

 

7.3 Local, SEDGA and USGA rules will be discussed and clarified during the general meeting. The host committee shall produce and distribute the copies of the local and SEDGA rules to the members in the registration packet.

 

7.4 The order of business of all SEDGA annual meetings shall be as follows:

 

A. Call to order

B. Invocation

C. Pledge to the flag

D. Roll Call

E. Reading of the minutes

F. President’s report

G. Vice President’s report

H. Secretary’s report

 

I. Treasurer’s report

J. Committees reports

K. Unfinished business

L. New Business

M. Selection of SEDGA tournament site

N. Election of officers (even year only)

O. Announcements

P. Adjournment

 

7.5 The quorum for the annual meeting shall be the number of members present at the time the meeting is called to order.

 

7.6 All elected officers before entering upon their duties, shall subscribe to the following obligation: “I ____________, hereby pledge to perform to the best of my ability the duties of the offices to which I was elected, and to uphold the by-laws of the SEDGA.” New officers’ pledge shall be made during the banquet night.

 

ARTICLE 8

Amendments

 

8.1 Amendments to the by-laws shall be by two-thirds (2/3) vote of members at the annual meeting. The written proposing amendment to By-Laws shall be in the Vice President’s hands by 3:00 p.m. on Monday of the event week. The proposals can be dropped off at the registration desk at the headquarters hotel. All approved changes to the by-laws except for Article 10 take effect at the next tournament. Members may propose changes in the by-laws during new business at the annual meeting, which shall be referred to the law committee for action at the next annual meeting.

 

8.2 Article 10 (Standing SEDGA Tournament Rules and Regulations) will become effective immediately. A two-thirds (2/3) vote is required.

 

8.3 A copy of the new updated SEDGA By-Laws shall be sent to each affiliated golf organization under SEDGA by September 1st.

 

ARTICLE 9

Tournament Host

 

9.1 Any group wishing to sponsor a tournament shall submit their bid at least four (4) years preceding their tournament date. Bidders must verify their intent by officially presenting a letter from the sponsor. There must be at least (3) residents of the bidding state participating in the tournament at which the bid is presented. After winning the bid, successful bidders must pay one-hundred-fifty-dollars ($150.00) for security deposit on the spot. The deposit shall be refunded to the same organization providing that all the requirements as stipulated in Article 9.2 of the by-laws have been satisfied.

Each affiliated organization shall host the SEDGA event in its own state. An exception can be make for a hosting organization to ask another organization for permission to host the event in its state.

 

 

 

 

9.2 The host must send at least three (3) representatives that are residents of the host state to the SEDGA events during three-year period, which is the year before hosting, year of hosting and year after hosting the SEDGA event to obtain the security deposit back as well.

 

9.3 The tournament shall be held three consecutive days in which the event would begin on Tuesday after the third Sunday of June. Executive Committee can approve changes in dates if needed.

 

9.4 Merchandise and prizes must be totaled at least $2,000 in addition to the total prize fees.

 

9.5 A. The inspection of the golf course and facilities by the inspection committee for next year’s tournament shall take place preceding the upcoming event.

 

     B. The inspection committee shall be made up of three (3) members; at least one (1) member of current SEDGA officers, one (1) former SEDGA officer who has played in SEDGA tournament(s) in the past 2 of 4 years and if needed, an at-large member can be selected by president with Executive Committee’s approval. The committee members could not be part of the host committee, too.

 

     C. Signing of the contract with the golf course personnel shall take place at the end of the inspection with the inspection committee present provided that the golf course and facilities passed the inspection.

 

     D. A copy of the signed contracts shall be sent to SEDGA secretary for his/her records.

 

     E. Each member of the inspection committee shall be reimbursed for his/her expenses by SEDGA at reasonable cost due to inflation.

 

9.6 The chair of the host committee shall submit the final prize breakdown of all three divisions to the SEDGA President and Treasurer no later than ninety (90) days after the tournament. This report shall be audited by two members serving on the host committee.

 

9.7 The host shall report the final tournament results to the Secretary of the SEDGA. It shall also turn over all official scorecards to the Secretary on the last day of the tournament.

 

9.8 If there is no bid from a group to host the annual tournament, the Executive Committee of the SEDGA shall be responsible for hosting the tournament at a site determined by this committee.

 

9.9 The name of each golf tournament divisional shall read as “Southeastern Deaf Open” (SE Deaf Open), “Southeastern Deaf Senior Open” (SE Deaf Senior Open), “Southeastern Deaf Super Senior Open” (SE Deaf Super Senior Open), and “Southeastern Deaf Women Open” (SE Deaf Women Open).

 

 

9.10 For more details, refer to Tournament guidelines

 

ARTICLE 10

Standing SEDGA Tournament

Rules and Regulations

 

10.1 Administration of play during the annual three (3) day stroke play tournament shall be the responsibility of the Executive Committee and a member of the host committee. Any decision made by this body shall be final.

 

10.2 In general, the latest USGA rules apply to all SEDGA sponsored tournaments with the following exceptions:

     A. Winter rules are in effect at all tournaments.

     B. The procedure for hitting the golf ball into water hazard (yellow stakes) calls for the golfer to go around the hazard to drop and play his/her next ball from the Drop Area at the front and side of the hazard nearest to the cart path set up by SEDGA’s EC. A penalty of one (1) stroke shall be assessed to the score of the hole.

     C. Lost balls, unplayable lie, out-of-bounds, and balls in lateral water hazards are played with one of the three options listed below. Each option carries a penalty of one (1) stroke.

 

 I. You may play as near as possible at the spot you played your original shot. (If the original shot was a tee shot, you may re-tee the ball.)

II. You may drop the ball within two club-lengths of the spot where the ball entered out-of-bounds area or where the ball entered a hazard or where the ball is believed to have been lost or where the ball currently lies in any direction but not nearer to the hole.

III. You may drop a ball on an imaginary line extending from the hole to the point where the ball last crossed the margin of the “hazard” with no limit on how far back you can go.

IV. If a Drop Area has been established by either golf club or SEDGA’s EC, drop and play your next ball from this area.

 

NOTE: If a golfer declares a ball unplayable in a bunker, he MUST drop within the bunker unless he/she chooses option I.

10.3 If a golfer uses profanity or shows disrespect for a marshal, a local committee member, or an officer of the SEDGA who attempts to give advice to the golfer on the course, the penalty is two (2) strokes.

 

10.4 Any complaints or protests regarding the conduct of any SEDGA member on the course must be submitted to the secretary in writing with signatures of two (2) witnesses. The Secretary shall notify those members of the Executive Committee who are nearest to the situation. If the problem is not solved immediately, the Executive Committee shall investigate and take whatever action it deems necessary.

 

10.5 Any violation(s) of USGA rules that calls for disqualification of a golfer shall be instead penalized four (4) strokes for each violation with an exception that if a golfer is found to purposely lower the score on a hole, he/she shall be disqualification as written in USGA Rules Book. Executive committee has the right to modify penalties if needed.

10.6 The maximum strokes for Par 3, 4, and 5 are to be 6, 8, and 10, for the whole tournament (1st, 2nd, and final round). If the golfer fails to finish the hole, add an extra stroke.

ARTICLE 11

Hall of Fame

 

11.1 The purpose of the SEDGA Hall of Fame is to recognize and honor those golfers and golf leaders who have established outstanding records as participants in SEDGA tournaments and/or who have contributed exceptional services to the SEDGA.

 

11.2 Hall of Fame committee shall consist of officers, Hall of Fame Chairman and Hall of Fame members. The HOF committee shall vote their choices from the list of eligible Hall of Fame inductees. A Hall of Fame member or an officer can nominate and explain why a golfer shall be in the Hall of Fame even when he/she does not meet the points requirement.

 

 

11.3 There will be a ballot. Hall of Fame member shall vote by picking their top three choices from the list of eligible Hall of Fame candidates to Hall of Fame chairman and SEDGA Secretary via email. The top three choices from each HOF members and officers will get points. First choice will get five (5) points. Second choice will get three (3) points. Third choice will get one (1) point. The top five candidates including ties by most points from the first round will go to final round.  Hall of fame committee shall vote by picking their top three choices from the list of top five candidates including ties and the golfer who accumulate the most points shall be inducted into SEDGA Hall of Fame.

 

11.4 SEDGA shall reimburse the Hall of Fame committee members for reasonable expenses incurred in the performance of their duties.

 

11.5 The Hall of Fame Chairman shall report to the members of the SEDGA at the annual meeting regarding activities of the Hall of Fame Committee.

 

11.6 A candidate for the Hall of Fame must have entered at least ten (10) tournaments, held an office in the SEDGA or served on a local tournament committee and accumulated seventy-five (75) points to be eligible for nomination to the Hall of Fame. The committee may waive this requirement for exceptional individuals whose names may be placed on the ballot by a two-thirds (2/3) vote of the committee.

 

11.7 Points are awarded as follows:

 

Each tournament participated in 3 points

Tournament Champion 10 points

Tournament Runner-up 5 points

Played in Championship Flight 3 points

Flight Champion 5 points

Flight Runner-up 2 points

Tournament Chairman 10 points

Tournament Committee Member 3 points

SEDGA President (per term) 5 points

SEDGA Vice President (per term) 5 points

SEDGA Secretary (per term) 5 points

SEDGA Treasurer (per term) 5 points

SEDGA Committee 3 points

EDITOR of SEDGA News 5 points

SEDGA Master (every 2 years) 5 points

 

11.8 The person who is selected to the Hall of Fame shall be awarded lifetime membership in the SEDGA and receive free admission to the banquet. This does not include green fees, prize fees and other costs that the host may decide upon.

 

ARTICLE 12

Dissolution of Organization

Dissolution of Organization” and a statement to read “If SEDGA ceases to exist, any monies left behind are to be divided equally among the affiliated organizations. In the event of no affiliated organization being in existence, monies shall be given to a charity with strong ties to the Deaf community.